Competition Rules


All internally organised competitions (& exhibitions) shall be governed by the rules as follows:


Each season  there shall be 5 internal competitions:

  • C1 – Projected Image(DPI)     open     Oct      up to 3 per member
  • C2 – Memorial/Sports(DPI)   set         Nov     up to 2 per member in each of Landscape, Portrait, Sports
  • C3 – Colour & Mono Print      open      Dec      up to 3 CP & 3 MP per member
  • C4 – Projected Image(DPI)    open      Feb      up to 3 per member
  • C5 – Colour & Mono Print      open      Mar     up to 3 CP & 3 MP per member

NB. For 2016-17 season some competition numbers have been re-arranged.


All Image File Names (DPI & PRINT) shall be in the form:

ImageTitle_MembershipNo.jpg”  – NoSpaces.    eg.  TitleOfTheImage_57.jpg

 (NB Comp No, Size, or priority codes etc.,  are NOT to be included they cause confusion)

ImageTitle to contain a maximum of 25 letterswith NoSpaces.  For print entries “Mono” or “Colour” should also be indicated on a label along with the title and club number


  • Entries should be uploaded to the “upload website”.
  • DPI files are expected to be judged on a full HD monitor at actual size (not “fit to screen” or “enlarged” – 1920x1080p currently being the most common). On the club night the images shall displayed using an appropriate projector.
  • DPI Images should be submitted in JPG format, sRGB, maximum image size 1400 pixels horizontal, or 1050 pixels vertical. (NB. In accordance with current PAGB & SPF guidelines, 1400 x 1050 is the native resolution of the PAGB & SPF projectors so these sizes will give optimum viewing).
  • Image files will not be altered in any way by the judge or organisers of the competition but this does not preclude the renaming of files.(ie. titles might be added to images later for inclusion in presentations etc.)
  • Prior to the commencement of any judging, a calibration test image should be viewed. Similarly, on the club night to ensure that the projector is operating satisfactorily (check your own monitor before submission – see


  • Maximum size 50x40cm (20”x16”) including mount
  • The title may be on the front of the print (but not the authors name).
  • Each print should be mounted on a backing of strong card/board – not just a surrounding mount.
  • All entries must be accompanied by a suitably titled DPI sxga copy uploaded to the “upload website” before the Hand-In closing date (no DPI – the print will not be judged)


  • As shown in the club’s program – Hand In dates must be strictly adhered to.


  • Each entry may only be entered once in a category (D, C, or M). If an author makes an alteration to an entry, i.e. crops, enhances, manipulates etc., then this will be deemed a new image and will be allowed to be entered as such. An author may wish to re-format an image in order to submit it in a different category.
  • The competition secretary will be responsible for ensuring that an image qualifies (this is not the responsibility of the judge).
  • By entering work into any competitions the author agrees that it may used by the club in any external competitions or exhibitions. For all competitions up to 30% of the best images shall be chosen by the committee and may be retained until no longer needed.
  • Those selected for exhibition may be required to be put on sale by the gallery/venue.
  • Entries that have previously been entered in other competitions outside of the club should be notified to the competition secretary.



  • An external judge will generally be used for each competition and the best entries will be given “1st”, “2nd” & “3rd” places (no equals) and then at the judge’s discretion “Highly Commended” & “Commended”.
  • Additionally the “Best Beginner” shall be recognised.
  • No marks will be given by the judge.


Trophy Contributing Competitions
Landscape Bill Corbett – Memorial C2
Portrait Ernie Cave – Memorial C2
Sports “In-store” Quaich C2
Best overall DPI photographer Annick Quaich C1/C4*
Best overall mono print photographer Townend Quaich C3/C5*
Best overall colour print photographer Billy McEwan Cup C3/C5*
Best Beginner Elspeth Dunlop – Memorial All*
Most Improved Photographer Alex Young Shield All*
Best Overall Photographer President’s Quaich All*


To assess the best overall photographer for each trophy, “placings” (1,2,3,HC,C) will be allocated points (5,4,3,2,1).

* Where entries in more than one competition are considered, if there is a tie in the points, then the author with the higher placings will be awarded the trophy.

Individual Competitions

  • “Ernie Cave” Memorial Trophy – subject matter – HUMAN PORTRAIT
  • “Instore Photo” Quaich – subject matter – SPORTING ACTION
  • “Bill Corbett” Memorial Trophy – subject matter – LANDSCAPE

The Club reserves the right to reject any entry not conforming to the rules – the committee’s decision will be final.


Definitions and Guidelines (competitions & associated club activities)


  • Images entered must be entirely the work of the photographer.
  • Composite Images are permitted provided all component images meet the above
  • For the avoidance of doubt, use of images from any source including, but not limited to, royalty free image banks, textures and clipart are not permitted.


  • Entrants must own copyright of all images or part images used in any submitted work.

NOTE – By virtue of submitting an entry, the entrant certifies the work as their own, and assigns a limited, non-exclusive, non-perpetual right for the club to use the images for promotion on its own website(s) and promotional material (ie posters, advertisements, newspaper reports etc). That  right is only assigned while the owner is a paid-up club member. After a person is no longer a member all reasonable steps will be taken to remove their images. The Club assumes no liability for any misuse of copyright by the entrant. Copyright of all images used by the club remains with the original author at all times.

Social media – Members should note that posting, submitting, displaying or disseminating images other than their own on social media sites (including, but not limited to facebook, instagram, twitter, flickr etc.) generally involves them assigning rights for the image to that service which they do not legally have, opening up themselves and the club to legal action should the image owner be so inclined. Permission in writing needs to be obtained from the original author before posting.

Mono/Monochrome (FIAP)

  • A black and white work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A black and white work toned entirely in a single colour will remain a monochrome work able to stand in the black and white category.  On the other hand a black and white modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.

Prints and Mounts

  • Must not be hard framed.
  • Must not be such that damage to other prints may occur (any Velcro fastening tabs must be removed. Masking tape must not be used).
  • When stored by the club they should all be placed in the box face down such that they are not “face-to-face” which can cause damage.


  • Those who consider themselves inexperienced &/or new to camera club competition, shall notify the Competition Secretary.
  • The judges will be made aware of their level of experience and so be able to comment appropriately.
  • There is no specific competition category for beginners, although the Best Beginner Trophy will be awarded by the committee at the end of season.

Revised April 2016 – A Kempster, Secretary, 29-04-2016

NB only amendment – * Where entries in more than one competition are considered, if there is a tie in the points total,  then the author with the higher placings will be awarded the trophy.